Capricorn Events OS
Sponsorship
Operating System
Days to Event
Where do I point this week?
Reads across your whole OS. Every module's tasks, dates and deadlines, plus compliance and the pipeline. Pick a person for their own brief, or the whole team.
Ask the OS
Ask anything about your event. Status, who's behind, what's due, or "draft an email to…". It reads your live OS data to answer.
The Pit
Tasks assigned to each team member across all modules: Callan, Jake, Sophie and Kelly-Rae.
Active
Accounting
Income, expenses, budgets and finance across all event departments.
Active
Activations
Arena acts, shows and on-site experiences, with booking pipeline and tracking.
0 activations · 0/0 steps done
Alcohol
Brewer pipeline, price boards, cost per unit and order tracking.
Active
Assets & Merch
Merchandise inventory, one-off purchases, prize packs and purchase cost tracking.
Active
Bills
Supplier bills in one place. Drag in the invoice, code it, mark it paid, and it pushes straight to Xero.
Active
Competitions
ABA competition cooks, team registrations, pit allocations and judging schedule.
0 confirmed · 0 teams
Entertainment
Act directory, artist contacts, tech riders and band applications for all events.
0 confirmed · 0 acts
Exhibitors
Trade stalls, outdoor expo, site allocation, stall fees and bump-in scheduling.
0 confirmed · 0 total
Food Vendors
Food stalls, BBQ vendors, applications, inductions and food safety compliance.
0 confirmed · 0 total
Induction
Safety inductions for exhibitors, vendors, contractors, staff and BBQ teams, auto-populated once they're confirmed in their own module.
Active
Marketing
Phase timeline, channel tasks, content calendar and campaign tracking.
0 done · 0 campaigns
Operations
Bump-in logistics, site maps, staffing rosters and event day coordination.
Active
Permits & Compliance
Permits, licences, insurances and compliance documents for the event.
Active
Scheduling
Visual timetable grid of stages, set times, demos and activities across Friday & Saturday.
Active
Sponsorship
Manage sponsors, track pipeline, send follow-ups and monitor confirmed revenue.
Active
Staffing
Team profiles, contact details, RSA status, rostering and bump-in role assignments.
Active
Suppliers
Service providers, quotes, contracts and bump-in schedule management.
Active
Ticketing
Ticket types, sales vs target, complimentary allocations and gate tasks.
Active
Proposals Out
$0
0 proposals out
Confirmed Cash
$0
0 confirmed
Invoice Paid to Date
$0
0 payments received
Unconfirmed In-Kind
0 proposals out
In-Kind Support
0 confirmed
0 sponsors · sorted A–Z
Budget Revenue
$0
target
Budget Expenses
$0
incl. COGS
Budget Net Profit
$0
net margin
YTD Revenue
$0
vs budget
Expenses Committed
$0
confirmed
Rebuild the budget
Export the whole budget, rework it in Sheets or Excel until you're happy, then bring it back in as the new baseline. Committed and Paid stay owned by Bills and are never overwritten.
Account 2027 Budget Predicted Actual P&L
Indoor Exhibitors Confirmed
0
confirmed indoor exhibitors
Outdoor Exhibitors Confirmed
0
confirmed outdoor exhibitors
Fees Paid
$0
from confirmed exhibitors
Tasks To Do
0
active exhibitor tasks
Total
0
activations
Contracted
0
contract signed
Completion
0%
0/0 steps done
Quote Value
total quoted
Total Vendors
0
0 categories
Confirmed
0
0 fully ready
Fees Invoiced
$0
0 invoices sent
Fees Paid
$0
0 payments received
Total Vendors
0
0 vendors
Confirmed
0
locked in
Products Costed
0
in Cost Per Unit
Blended COGS
0%
cost of goods sold
Total Teams
0
total teams
Confirmed
0
locked in
Fees Collected
$0
collected
Site Allocated
0
sites assigned
Quotes Requested
0
total quote requests
$ in Quotes Requested
$0
total requested
Confirmed $ in Quotes Requested
$0
confirmed quote value
Suppliers Confirmed
0
confirmed suppliers
SKUs
0
merch items
Total Cost
$0
merch spend
Rev at RRP
$0
potential revenue
Stock Remaining
0
items with stock
Item Brand/Event Supplier Year Qty Ordered Cost/Unit Total Cost RRP Sold Leftover Status
Total Staff
0
0 crews
Confirmed
0
locked in for 2027
RSA Holders
0
bar-eligible staff
Awaiting Xero
0
paid crew not yet invited
Total Acts
0
0 types
Proceeding Talent
0
in booking
Locked In
0
confirmed for 2027
In Directory
0
awaiting engagement
Based on Smoked 2026. Update for 2027
Marketing Items
0
across all channels
Due This Week
0
next 7 days
Overdue
0
past due date
Completed
0
completed items
Overdue Permits & Compliance Tasks
0
past due tasks
Due This Week
0
tasks due this week
Due Following Week
0
tasks due next week
Completed Items
0
fully completed items
Current Phase
Loading…
Days to Event
5 Feb 2027
Tasks Completed
0
of 0 total
Overall Progress
0%
across all phases
Filter:
Days to Event
Suppliers Confirmed
0 / 0
for bump-in
Event-Day Checklist
0%
0 of 0 done
Pallets Packed
0 / 0
0 trucks
Total Bills
0
Pay ASAP
$0
To Be Paid
$0
Paid
$0
Supplier / PayeeCategoryAmountStatus
In This Category
0
confirmed
Brief Sent
0
awaiting return
Received
0
form returned
Completed
0
fully done
Tickets Sold
0
Ticket Revenue
$0
Comps Issued
0
Comp Value
$0
TypePrice2026TargetSoldCompsRemaining
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Master Pit
Every location's tasks in one list. Click a task to work it in its own event
Overdue
0
tasks
Due This Week
0
tasks
Upcoming Week
0
tasks
Future Tasks
0
tasks
Completed
0
tasks
Task Location Linked To Days Overdue Owner Module
The Pit
Overdue
0
tasks
Due This Week
0
tasks
Upcoming Week
0
tasks
Future Tasks
0
tasks
Completed
0
tasks
Task Linked To Days Overdue Owner Module
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